Job Details

Florida Trust & Estate Counsel is seeking a diligent and proactive Administrative Assistant to join our dedicated legal team. This crucial role will involve providing comprehensive administrative support to our law practice, ensuring smooth daily operations, and facilitating effective communication within the office and with clients. The ideal candidate will have a keen eye for detail, possess strong organizational skills, and be adept at multitasking in a fast-paced environment. As an Administrative Assistant, you will play a vital role in managing schedules, organizing case files, and assisting with client inquiries, all while upholding the highest standards of professionalism and confidentiality. Your ability to adapt to the dynamic needs of our practice will contribute significantly to our commitment to providing exceptional legal services in trusts and estates. If you are passionate about contributing to a legal team and are ready to take on the challenges and rewards that come with supporting a busy law practice, we invite you to apply. Your skill set will directly impact our clients' experiences and enhance our office's overall efficiency. Join us in this vital position and grow your career within the legal field at Florida Trust & Estate Counsel.

Responsibilities

• Provide administrative support to attorneys and legal staff.
• Manage and organize case files, documents, and records.
• Schedule appointments, meetings, and court appearances for attorneys.
• Assist in drafting legal correspondence and documents as needed.
• Answer and direct phone calls, emails, and client inquiries promptly and professionally.
• Maintain office supplies and equipment, ensuring a well-organized workspace.
• Assist with billing, invoicing, and general office management tasks.

Requirements

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Proven experience as an administrative assistant or in other administrative roles.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and legal management software.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and ability to prioritize tasks effectively.