Job Details

Top 3 Skills:
State Government Experience is Must
Experience working with multiple teams
Experience with complex projects

Assignment Summary

The Project Management Office is looking for an individual to join the PMO as a resource to be assigned as needed. Assignments can be with any department within the state of Maine, depending on need. Project Managers support a broad portfolio of Maine's strategic initiatives, supporting all sixteen agencies under the Executive Branch. As a member of the Project Management Team, you will have the opportunity to work with a dynamic group of internal/external business and IT partners and be accountable for leading project teams to achieve their deliverable goals on time with a high level of quality. This position will be responsible for several concurrent projects spanning multiple agencies, offices, and teams, from impact assessment through to implementation, using defined project methodologies such as Agile, and requires the use of independent judgement, initiative, and discretion.

Key Responsibilities:

Specific responsibilities of the resource

Project Management

• Deliver results for small to mid-sized project initiatives within established timeframes and quality measures.
• Prepare new or remediated project assets that may be managed by an executing PM.
• Direct resources on assigned projects and ensure clarity of project roles and responsibilities.
• Identify project stakeholders and manage communication with the project stakeholders.
• Consult with business leaders to translate a project idea into a defined project with goals, objectives, and scope.
• Identify resources needed, negotiate with people managers as required to lead project teams, ensuring clarity of project roles and responsibilities, so that all project plans are completed within defined timeframes, meeting objectives and strategic goals.
• Develop and implement communication and reporting mechanisms to manage issues, risks, and timely delivery of initiative results. Translate project goals/objectives into a defined future state and project success measures that can be understood by project stakeholders, project team and others.
• Ensure business needs and objectives are effectively captured in functional and non-functional business requirements for a system and/or process/workflow.
• Oversee business requirements to meet expected business solutions and trace delivery of requirements through testing and final implementation, with mentoring by a more experienced project manager, as needed. General understanding of business requirement management and quality management in order to meet the expected business solutions.
• Manage project quality through activities such as conducting appropriate reviews, obtaining approvals, taking corrective action, when necessary, with mentoring by a more experienced project manager, if applicable.
• Ensure that project documentation is complete and current.
• Articulate project management best practices with peer group, as applicable.

• Proactively establishes and maintains cooperative, productive partnerships on current project/deliverables.
• Promote the benefits of change and act as a catalyst for change within the organization, as well as adapt to changes imposed by others.
• Organize and guide the activities of the project team. Prioritize tasks to meet deliverables and commitments on time. Ensures that project member's time and experience is well utilized. Recommend alternatives/options to minimize any schedule delay.
  • Share project experience/knowledge and mentor others to help build project management skills

• Any combination of education or experience equivalent to a bachelor's degree with five years of project management experience.
• In depth knowledge/understanding of the PM methodology and a broad understanding/awareness of SDLC methodologies.
• Strong understanding of government organization is preferred.
• Strong ability to work effectively in a business and technical environment.
• Effectively uses technical project management tools.
• Strong initiative and ability to set stretch goals.
• Strong ability to negotiate effectively with business and IT partners on business requirements and timeframes on mid-size initiatives.
• Strong ability to rally support among peers and work effectively within challenging situations.
• Strong analytical and problem-solving skills and the ability to balance the need to gather detail with the need to solve the problem.
• Strong ability to identify and apply different communication mediums based on a content and audience at all levels (both internal and external to Maine gov) to achieve intended goal.
• Advanced PC skills required (Excel, Power Point, Word, etc.) Preference given individuals that have experience with managing Vendors