Job Details

• Invoicing & Recording - Generating and Issuing Invoices: Creating and sending accurate invoices and account statements to customers according to sales terms and company procedures.
• Payment Application: Accurately recording and posting all incoming payments (checks, wires, ACH, etc.) to the correct customer accounts and invoices in the accounting system.
• Maintaining Records: Setting up new customer accounts and consistently updating the Accounts Receivable ledger and customer master files.
• Collections - Monitoring AR Aging: Reviewing the Accounts Receivable Aging Report daily/weekly to identify overdue balances.
• Follow-up/Dunning: Proactively contacting customers (via phone, email) to follow up on late payments and negotiating payment plans when necessary.
• Dispute Resolution: Investigating and resolving any customer inquiries, discrepancies, or billing disputes to secure payment.
• Reconciliation & Reporting - Account Reconciliation: Performing regular reconciliations of the AR ledger with the General Ledger and bank statements to ensure accuracy.
• Reporting: Assisting with month‑end and year‑end closing processes and preparing AR reports, such as cash flow forecasts and Days Sales Outstanding (DSO) analysis.
• Bad Debt Provision: Assisting in the assessment and preparation of provisions for doubtful or bad debts.

1. Education & Experience

• Education: A Bachelor's (S1) or Associate's (D3) Degree in Accounting, Finance, Business Administration, or a related field is often required or preferred.
• Experience: 1–3 years of experience in an Accounts Receivable, Credit Control, or General Accounting role.

2. Technical Skills

• Accounting Software: Proficiency with general accounting/ERP systems (e.g., SAP, Oracle, QuickBooks, accurate) is a significant advantage.
• Spreadsheets: Strong proficiency in Microsoft Excel (including VLOOKUPs, Pivot Tables) for data manipulation, analysis, and reporting.
• Accounting Principles: Solid foundational knowledge of basic bookkeeping and General Accepted Accounting Principles (GAAP).

3. Key Soft Skills

• Attention to Detail & Accuracy: Must be highly detail‑oriented to ensure correct invoicing, payment application, and reconciliation.
• Communication: Excellent verbal and written communication skills to effectively negotiate with customers and resolve disputes while maintaining a professional relationship.
• Organizational Skills: Strong ability to manage and prioritize multiple customer accounts and deadlines.
• Problem‑Solving: The ability to investigate and resolve complex payment or billing discrepancies.
• Integrity: High level of integrity and professional ethics when handling financial transactions.