Job Details

Overview

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Senior Analyst - MQ Administration (AR) position is responsible for the incoming manual invoices from various carriers for Glovis's customer (HT), verifying invoices with backing documentation (such as the bill of lading, POD, and email confirmation from ops, etc). This position is responsible for creating carrier's AP tracker file for AP upload file to post SAP.

Responsibilities

• Invoice Verification
  • Verify manual inbound and outbound invoices to make billed rates meet guidelines as agreed on each of their specific contract
  • Review supporting documentation such as bills of lading and other submitted documentation to ensure accuracy on invoices
  • Create AP tracker by collecting payable invoices (check duplicated invoices/verify correct code, description and matching total, etc)
  • Submit (save) AP tracker to admin share drive and send same file by email to manager and specialist for posting data on SAP
  • When required, communicate vendors for payment status and required necessary data for billing
  • Ensure all charges are billed correctly including: AR, AP, additional charges, etc
  • Combine passthru AR invoice and backing documents and send to HT on time
  • Submit all document and information related account if customer requires asap
  • Manage and process the detention invoice and request approval in a timely manner
  • Make sure to keep all records related to AR/AP for audit purpose
  • Manage and report any accessories charge due to operation issues
  • Manage all accounts in current without aging request billing summary within timely manner within 60
• Prepare and general all manual AR invoices that need to be send to HT
  • Manage/update the vendor/customer code file
  • Make sure to have all current accounts info for customers and vendors
  • Creating reports (LTL, BX, Ocean, ST, and WH summary for month-end preparation)
  • Audit the accounting file for dedicated program carriers
  • Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for month-end closing
  • Stand by for any inquiry from manager for verifying account data just in case for month-end closing
  • Assisting manager and team members on any projects as needed
  • Other duties as assigned

Compensation

$58,000-$63,000 Annually (Subject to Compensation Study Upon Candidate Selection)

Benefits of Working at Hyundai GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

Benefits may vary by location. All benefits pursuant to Company policy

Required Skills & Qualifications

• Strong attention to detail, accuracy and excellent organizational skills Required
• Strong verbal and written communication skills Required
• Strong teamwork, multitasking, and time management skills Required

Education & Experience

• HS Diploma/G.E.D Required
• Bachelor's Degree Preferred
• 4 - 6 Years of direct experience in Logistics, Operations, Billings, or Supply Chain Required
• 6-8 Years of direct experience in Logistics, Operations, Billings, or Supply Chain Preferred
• Training in Excel Required

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 20lbs
• Carry up to 20lbs
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the San Diego, CA office
• Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.