Job Details

Accounts Payable Coordinator San Francisco (Hybrid/Remote)

About EGHB

Edlin Gallagher Huie + Blum (www.eghblaw.com) is a growing firm of nimble defense lawyers who help clients simplify the process of complex litigation.

Were seeking a full-time Accounts Payable (A/P) Coordinator to own day-to-day vendor invoice processing, employee expense reimbursement, and payment runs for the firm. Youll partner closely with our Controller, Billing, and Practice Teams to ensure invoices are accurate, properly coded to the right GL/client-matter, compliant with client guidelines, and paid on time.

Essential Duties and Responsibilities

• Enter and code vendor invoices accurately (GL and client-matter when applicable); obtain required approvals and supporting documentation.
• Flag and resolve discrepancies (rates, tax, duplicates); reconcile vendor statements and A/P aging.
• Prepare weekly payment runs (ACH/check/wire) and assist with positive-pay uploads; maintain organized digital documentation.
• Set up and maintain vendor records; collect and validate W-9s, verify 1099 status, and assist with year-end 1099 reporting.
• Verify wire/ACH details per fraud-prevention procedures; respond to vendor inquiries promptly and professionally.

Expenses & cost recovery

• Review employee expense reports for policy compliance and receipts; route and post reimbursements in the firms expense platform.
• Coordinate with Billing to ensure direct case costs (e.g., court filing, service, research) are captured for client billing where applicable and aligned with outside-counsel guidelines.
• Collaborate with Billing on client requirements tied to disbursements and invoice support. Prior exposure to e-billing ecosystems (e.g., CounselLink, Legal Tracker, Collaborati) is helpful.

Close, reporting & projects

• Assist with month-end close (A/P accruals, open items, aging reviews); generate ad-hoc A/P and audit reports.
• Support the Accounting team on process improvements and special projects.

Knowledge, Skills, and Abilities

Required

• 12+ years of A/P, bookkeeping, or closely related experience in a high-volume environment.
• Strong attention to detail, follow-through, and service mindset; ability to prioritize and pivot.
• Intermediate Excel skills (sorting/filtering, basic formulas; bonus for pivot tables/lookups).
• Clear written and verbal communication; professionalism with attorneys, vendors, and staff.
• Familiarity with office equipment and general administrative tools.

Preferred (law-firm pluses)

• Experience with a law-firm financial system such as ProLaw, Elite 3E, or Aderant.
• Experience with Chrome River/Emburse or similar expense tools.
• Familiarity with client e-billing systems and outside-counsel guidelines.
• Working knowledge of vendor onboarding, W-9/1099 requirements, and year-end prep.

Work Location & Schedule

• San Francisco, CA Hybrid/Remote (in-office days coordinated with the Controller).
• Full-time; salaried; collaborative team environment.
• Annual salary: $60,000$70,000, plus comprehensive benefits.
• Growth opportunities within the firm; inclusive, team-oriented culture.
• Exact compensation may vary based on skills, experience, and location.

Physical/Other Requirements

• Prolonged computer work; occasional lifting up to ~25 lbs (files/boxes).
• Remain flexible and open to requests for support or assistance outside of the core scope as directed by the Controller.

Education

• Associate or Bachelors degree preferred, or equivalent experience.